Privacy Policy

 

Last updated: April 1, 2025

 

Woodlands Software Co, LLC (“WSC,” “we,” “us”) respects your privacy. This Privacy Policy explains how we collect, use, and protect the information we process while delivering data integration services to our clients.

By using our services or client portal, you agree to this policy.

 

Who We Are

Woodlands Software Co, LLC is a Texas-based company providing integration services for electronic data interchange (EDI), data mapping, transformation, validation, and reporting. We work with clients to automate and manage B2B data flows.

Contact:
📍 The Woodlands, Texas
📧 info@wdlnds.com

 

Information We Handle

We process and transmit data on behalf of our clients, including:

  • Business documents (e.g., purchase orders, invoices, shipping notices)

  • Structured data exchanged with client systems and trading partners

  • Contact information of authorized users

  • System access credentials (for implementation/testing)

  • Metadata like transaction sizes, timestamps, and usage logs

 

How We Use Your Data

We only use your data to:

  • Deliver and support EDI and integration services

  • Maintain and improve system performance

  • Provide client-facing reporting and traffic analysis tools

  • Generate usage-based billing

  • Assist with troubleshooting and support

We do not use your data for marketing or unrelated analytics.

Reporting Tool

 Clients have access to a secure reporting tool to:

  • View and download processed transactions

  • Monitor monthly usage

  • Track integration performance

Access is granted only to authorized users. All access is logged for audit purposes.

Data Protection & Security

We take data privacy seriously. Protections include:

  • TLS-encrypted data transfers

  • Secure cloud infrastructure

  • Access control and internal audit policies

  • No unauthorized third-party sharing

 

 

Data Ownership & Retention

 Clients retain full ownership of their data. We act only as a service provider.

 Retention periods: 

  • Transaction data: Up to 180 days

  • Usage and billing logs: Up to 12 months

  • Client portal access logs: Up to 12 months

Custom retention or early deletion requests are supported.

Your Responsibilities

Clients are responsible for:

  • Ensuring lawful use of WSC services

  • Managing portal user access responsibly

  • Notifying WSC of any applicable data regulations or restrictions

 

Changes to This Policy 

We may update this policy occasionally. Significant changes will be communicated via email or client portal notice.

 

Contact 

📧 Email us at info@wdlnds.com